Regional Catastrophic Preparedness Grant Program (RCPGP)

 

The goal of the RCPGP is to build regional capacity and enhance community resilience in the face of catastrophic disasters and other environmental stressors, with a particular focus on addressing the needs of underserved communities and populations that are disproportionately impacted by these events. While the specific timeframe for achieving the goals may vary depending on the scope and nature of the activities and initiatives being undertaken, RCPGP is designed to support longer-term planning and implementation efforts beyond the period of performance. The main objectives of the RCPGP are as follows: To strengthen regional collaboration and coordination among government agencies and stakeholders to improve preparedness for catastrophic events. This objective is facilitated by supporting the development and implementation of regional catastrophic preparedness plans. These plans are designed to identify the risks, challenges, and potential impacts of catastrophic disasters and establish strategies for coordinating response efforts across multiple jurisdictions and disciplines to reduce long-term vulnerability. To enhance the capacity of regions to identify and address gaps in planning, training, and exercises related to catastrophic events. Through the RCPGP, regions can identify areas where they lack preparedness and allocate resources to address those gaps, thereby increasing community resiliency and community readiness. Additionally, the program funds exercises and training opportunities that help communities practice and improve their response to catastrophic events. To improve the readiness and resilience of critical infrastructure, such as transportation systems, communication networks, community housing and shelters (one of three RCPGP core capabilities for FY 2023), and public health facilities, in the event of a catastrophic incident. This includes identifying critical infrastructure vulnerabilities, conducting risk assessments, and developing strategies to mitigate those risks. The RCPGP also encourages collaboration and coordination to ensure a more comprehensive and integrated approach to disaster response. To increase public awareness and understanding of the risks associated with catastrophic events and the importance of preparedness measure by supporting initiatives that promote public education and outreach, particularly to disadvantaged communities to increase equity. These objectives are achieved over the program's multi-year timeframe and are monitored and evaluated regularly to ensure progress towards achieving them. The objectives are designed to be Specific, Measurable, Achievable, Relevant, and Time-bound (SMART) to provide a clear roadmap for program implementation and to facilitate the measurement of program effectiveness.

Active 97.111 Federal Emergency Management Agency, Department of Homeland Security B - Project Grants Fiscal Year 2021 The FY 2021 RCPGP awarded funding to 15 recipients for projects that addressed regional and state-wide emergency management and preparedness needs, including for pandemic preparedness, logistics and supply-chain management, emergency housing/sheltering, and mass care needs.
Fiscal Year 2022 The FY 2022 RCPGP will provide Federal funds to build state and local capacity to manage catastrophic incidents by improving and expanding regional collaboration for catastrophic incident preparedness, including pandemic preparedness.
Fiscal Year 2023 The FY 2023 RCPGP will provide Federal funds to build state and local capacity to manage catastrophic incidents by improving and expanding regional collaboration for catastrophic incident preparedness, including pandemic preparedness. The RCPGP has contributed to breaking the cycle of repeated flood damage and associated insurance claims. Additionally, RCPGP has enhanced community resilience by supporting projects that reduce flood risks and improve preparedness, helping communities become more resilient in the face of catastrophic incidents. Public Law -
Department of Homeland Security Appropriations Act, 2022 (Pub. L. No. 117-103) State (includes District of Columbia, public institutions of higher education and hospitals), Local (includes State-designated Indian Tribes, excludes institutions of higher education and hospitals Refer to program notice of funding opportunity available at: https://www.fema.gov/media-library/assets/documents/188196 Refer to program notice of funding opportunity available at: https://www.fema.gov/grants/preparedness/regional-catastrophic A Project Narrative, Budget Detail Worksheet, and Budget Narrative Template are required. In addition to the required project narrative, budget worksheet and narrative, and standard application forms and agreements as noted in Section D.11 of the NOFO, FY 2023 RCPGP applications must include: For States and Territories Only: A written, signed statement explaining the statewide or multi-state impact of the proposed investment and attesting to the advance coordination and support of at least one of the Nation's 100 most populous MSAs located within the state or territory. For Local Governments Only: A written, signed statement certifying that the applicant's chief executive (e.g., mayor, city manager, county executive) and, as applicable, the chief executive of the first principal city of the MSA, supports the application as the local government's single application being submitted for consideration by FEMA. All Applicants: Names of all entities partnering on the project, including but not limited to state, local, tribal, and territorial governments, non-profit organizations, and other non-government entities. Partner entities can extend beyond the boundaries of the state/territory or MSA and can be in other states/territories or MSAs for the purposes of regional collaboration. All Applicants: Letters of support from partner entities or a written, signed statement certifying the involvement and support of all partner entities that will participate in the proposed project and, if applicable, information on the relationship between the applicant and partnering entities (e.g., existing letters of cooperation/support or administrative agreements, such as Memoranda of Understanding [MOU]). All Applicants: A list of all counties and disadvantaged communities that will be involved in the project and will directly benefit from the project, including the Census tract numbers associated with each disadvantaged community based on the Climate and Economic Justice Screening Tool (CEJST). Preapplication coordination is required. Preapplication coordination is required. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Refer to the program notice of funding opportunity for additional information. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Notice of Funding Opportunities (NOFO) for this listing will be posted on grants.gov and also at https://www.fema.gov/grants/preparedness/regional-catastrophic. Application deadline and other information are contained in the application/program guidance. Applications or plans are reviewed by DHS program and administrative staff. Any issues or concerns noted in the application might be addressed with the successful applicant prior to the award being issued. All DHS/FEMA grant recipients are required to comply with DHS Standard Administrative Terms and Conditions. Upon approval of an application, the award will be made in the form of a grant. The date the approval of award is entered in the system is the "award date." Notification of award approval is made through the ND Grants system through an automatic e-mail to the recipient point of contact listed in the initial application. Once an award has been approved and recorded in the system, a notice is sent to the authorized grant official. The authorized grant official should carefully read the award package for instructions on administering the grant and to learn more about the terms and conditions associated with responsibilities under Federal awards. For more information, refer to the FY 2022 RCPGP NOFO available online at online at http://www.fema.gov/grants as well as on www.grants.gov. FY 2023 RCPGP applications were due July 24, 2023. Funding Selection Announcement will be made no later than September 8, 2023. Other. FY 2023 RCPGP applications were due July 24, 2023, and funding selections will be announced in August 2023. Refer to program guidance document available at: https://www.fema.gov/grants/preparedness/regional-catastrophic/fy-23-nofo Not applicable. Not applicable. Refer to the program guidance for information on criteria for selecting proposals. Civil Defense/Disaster Prevention and Relief/Emergency Preparedness Refer to program notice of funding opportunity document available at: https://www.fema.gov/grants/preparedness/regional-catastrophic Performance Reports: Grant recipients will be monitored periodically by FEMA staff, both programmatically and financially, to ensure that the project goals, objectives, performance requirements, timelines, milestone completion, budgets, and other related program criteria are being met. Monitoring may be accomplished through either a desk-based review or on-site monitoring visits, or both. Monitoring will involve the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where technical assistance, corrective actions and other support may be needed. In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503 FEMA grant recipients are subject to audit oversight from multiple entities including the DHS OIG, the GAO, the pass-through entity, or independent auditing firms for single audits, and may cover activities and costs incurred under the award. Auditing agencies such as the DHS OIG, the GAO, and the pass-through entity, if applicable, and FEMA in its oversight capacity, must have access to records pertaining to the FEMA award. Recipients and subrecipients must retain award documents for at least three years from the date the final FFR is submitted, and longer in some cases, subject to the requirements of 2 C.F.R. ? 200.334. In the case of administrative closeout, documents must be retained for at least three years from the date of closeout, or longer, subject to 2 C.F.R. ? 200.334. If documents are retained longer than the required retention period, the DHS OIG, GAO, and pass-through entity, as well as FEMA in its oversight capacity, have the right to access these records as well. See 2 C.F.R. ?? 200.334, 200.337. Additionally, non-federal entities must comply with the single audit requirements at 2 C.F.R. Part 200, Subpart F. Specifically, non-federal entities, other than for-profit subrecipients, that expend $750,000 or more in federal awards during their fiscal year must have a single or program-specific audit conducted for that year in accordance with Subpart F. 2 C.F.R. ? 200.501. A single audit covers all federal funds expended during a fiscal year, not just FEMA funds. The cost of audit services may be allowable per 2 C.F.R. ? 200.425, but non-federal entities must select auditors in accordance with 2 C.F.R. ? 200.509, including following the proper procurement procedures. The objectives of single audits are to: o Determine if financial statements conform to generally accepted accounting principles (GAAP); o Determine whether the schedule of expenditures of federal awards is presented fairly; o Understand, assess, and test the adequacy of internal controls for compliance with major programs; and o Determine if the entity complied with applicable laws, regulations, and contracts or grants. For single audits, the auditee is required to prepare financial statements reflecting its financial position, a schedule of federal award expenditures, and a summary of the status of prior audit findings and questioned costs. The auditee also is required to follow up and take appropriate corrective actions on new and previously issued but not yet addressed audit findings. The auditee must prepare a corrective action plan to address the new audit findings. 2 C.F.R. ?? 200.508, 200.510, 200.511. Non-federal entities must have an audit conducted, either single or program-specific, of their financial statements and federal expenditures annually or biennially pursuant to 2 C.F.R. ? 200.504. Non-federal entities must also follow the information submission requirements of 2 C.F.R. ? 200.512, including submitting the audit information to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report(s) or nine months after the end of the audit period. The audit information to be submitted include the data collection form described at 2 C.F.R. ? 200.512(c) and Appendix X to 2 C.F.R. Part 200 as well as the reporting package described at 2 C.F.R. ? 200.512(b). The non-federal entity must retain one copy of the data collection form and one copy of the reporting package for three years from the date of submission to the Federal Audit Clearinghouse. 2 C.F.R. ? 200.512; see also 2 C.F.R. ? 200.517 (setting requirements for retention of documents by the auditor and access to audit records in the auditor's possession). FEMA, the DHS OIG, the GAO, and the pass-through entity, if applicable, as part of monitoring or as part of an audit, may review a non-federal entity's compliance with the single audit requirements. In cases of continued inability or unwillingness to have an audit conducted in compliance with 2 C.F.R. Part 200, Subpart F, FEMA and the pass-through entity, if applicable, are required to take appropriate remedial action under 2 C.F.R. ? 200.339 for noncompliance, pursuant to 2 C.F.R. ? 200.505. Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final FFR is submitted. See 2 C.F.R. ? 200.334. Further, if the recipient does not submit a final FFR and the award is administratively closed, FEMA uses the date of administrative closeout as the start of the general record retention period. The record retention period may be longer than three years or have a different start date in certain cases. These include: o Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. ? 200.334(c). o If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. ? 200.334(a). o The record retention period will be extended if the recipient is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C.F.R. ? 200.334(b). o Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient's fiscal year in which program income is earned. See 2 C.F.R. ? 200.334(e). o For indirect cost rate proposals, cost allocation plans, or other rate computations records, the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation, the record retention period begins from the date those documents were submitted for negotiation. If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end of the recipient's fiscal year or other accounting period covered by that indirect cost rate. See 2 C.F.R. ? 200.334(f). Statutory formula is not applicable to this assistance listing.

Matching is voluntary. Statutory formula is not applicable to this assistance listing. Matching Requirements: Percent: Other Statutory formula is not applicable to this assistance listing. Matching requirements are voluntary. Maintenance of Effort requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing. Refer to program notice of funding opportunity. Method of awarding/releasing assistance: Refer to program guidance. Refer to program guidance. See Regional Assistance Locations. FEMA Regions may also provide fiscal support, including pre- and post-award administration and technical assistance, to the grant programs included in this solicitation. Department of Homeland Security/Federal Emergency Management Agency
500 C Street S.W.

Washington, DC 20472
Washington, DC 20472 US
FEMA_RCPGP@fema.dhs.gov
Phone: 202) 212 - 3330 http://www.fema.gov 70-0560-0-1-999 (Project Grants) FY 22$12,000,000.00; FY 23 est $12,000,000.00; FY 24 FY 21$12,000,000.00; FY 20$10,000,000.00; FY 19$10,000,000.00; FY 18$0.00; FY 17 est $0.00; FY 16 est $0.00; - (Project Grants) FY 22 FY 23 FY 24 est $11,999,999.00; - Awards range from around $380,000 to almost $3,000,000. The average award is roughly $830,000. The following 2 C.F.R. Part 200 requirements apply to this assistance listing: Subpart A, Acronyms and Definitions Subpart B, General provisions Subpart C, Pre-Federal Award Requirements and Contents of Federal Awards Subpart D, Post Federal; Award Requirements Subpart E, Cost Principles Subpart F, Audit Requirements For additional regulations and guidelines, please refer to the program notice of funding opportunity. Fiscal Year 2020 Previous year’s activities funded under RCPGP include: • Developing and updating local and regional emergency logistics and distribution management plans for multiple jurisdictions, and ensuring they are deconflicted for the region under the guidance of a regional working group; • Identifying leading indicators for the government entities, non-profit entities, and private sector entities to use to begin to address food and water needs throughout the region; • Developing checklists and Standard Operating Procedures (SOPs) for each stakeholder to ensure they respond to and address food and water needs throughout the region appropriately and according to the plans. • Training stakeholders in resource management, logistics, and supply chain management; • Creating an exercise cycle consisting of a tabletop exercise and a functional or full-scale exercise specifically to test the stakeholders on plans, leading indicators, and checklists/SOPs, and updating the plans as necessary after the exercises and implement a plan review/update schedule to ensure sustainment into the future.
Fiscal Year 2023 Example 1: Developing emergency response and evacuation plans to support a region with a focus on community resilience, the projected impact of climate change, and the needs of vulnerable populations including development of an equity survey collecting data on the needs of vulnerable populations during evacuations and developed plans to ensure equity. Example 2: Regional Catastrophic Preparedness Initiative to develop a model community engagement and blue-green infrastructure planning framework that can be replicated and scaled across the greater regional area. The investment includes design and execution of community engagement activities that will inform residents of flood risks in their region and advise on steps to reduce vulnerabilities, including uptake of flood insurance, installing stormwater management features, and fortifying their homes. Example 3: Enhancing core capabilities of Community Resilience, Planning, and Mass Care with specific focus on addressing the needs at at-risk communities through building relationships with vulnerable populations and to support their disaster related needs through the development of “Resilience Hubs.” Resilience Hubs are trusted community-centered spaces where those in need can go to find relief from a variety of hazards. Most of the project activities will focus on partnering with local community organizations to collect and synthesize community input. A series of workshops will be held with community representatives to facilitate the required outreach and information gather. Example 4: Addressing the sheltering, mass care, and housing needs of vulnerable populations affected by climate change through a project that builds a coherent set of data tools to better understand the long-term housing needs of survivors in rural, suburban, and urban environments; develops analytical data-based products to understand sheltering, short term housing, and long-term housing needs in the aftermath of a disaster event; and develops processes to target funding and programmatic sequencing and timelines to affect recovery and resiliency across the state. Example 5: Development of a regional Post-Disaster Redevelopment Plan to establish local government recovery policies, operational strategies, and roles and responsibilities for implementation that will guide equitable decisions that affect long-term recovery and redevelopment of a community after a disaster.