Disaster Grants - Public Assistance (Presidentially Declared Disasters)

 

To assist state, local, territorial , and tribal (SLTT) governments and eligible private non-profits in responding to and recovering from the devastating effects of disasters by providing assistance for debris removal, emergency protective measures, and the repair, restoration, reconstruction or replacement of public and eligible private non-profit facilities or infrastructure damaged or destroyed as the result of Presidentially-declared major disasters or emergencies.Performance Measures: Debris Grants: Number awarded for debris removal Number of debris subawards obligated 80% of debris subawards developed without rework, as a result of effective training and processes 75% of debris subawards obligation within PA PDG guidelines 90% of debris projects completed within the POP Emergency Protective Measure Grants Dollar amount awarded for Emergency Protective Measures Number of EPM subawards obligated 80% of EPM subawards developed without rework, as a result of effective training and processes 75% of EPM subawards obligated within PDG guidelines 90% of EPM projects completed within the POP Resilience Infrastructure Grants Dollar amount awarded for infrastructure projects Number of infrastructure subawards obligated 25% of total infrastructure dollars are obligated for mitigation to improve resiliency of FEMA funded projects Percent of infrastructure projects that include mitigation to improve resiliency of FEMA funded projects 80% of infrastructure subawards developed without rework, as a result of effective training and processes 75% of infrastructure subawards obligated within PA PDG guidelines 90% of infrastructure projects completed within the POP Grant Management Funds Dollar amount awarded for management cost Number of management cost subawards obligated 90% of management cost projects completed within the POP 90% of closeouts submitted by recipients within PA PDG timelines Percent of Applicants with SVI scores above .7 assigned appropriate PDMGs Training, Development, and Guidance 75% of Applicant Coordination & Evaluation activities completed within 30 days of incident Applicants reporting satisfaction with FEMA policies, processes, and engagement: o PA overall 90%; Understanding PA 80%; Grants Portal 90% 20% of declared events are recipient led 80% of FEMA PA staff assigned roles aligned w/ training and quals

Active 97.036 Federal Emergency Management Agency, Department of Homeland Security B - Project Grants Fiscal Year 2016 13,679 Project Worksheets Total Obligated $5,858,591,041.76 $6,374,140,477.53 Total projects = 15,440
Fiscal Year 2017 $3,738,941,530.00 projects 21,643 estimated projects
Fiscal Year 2018 $6,000,000,000
Fiscal Year 2019 In FY19, FEMA obligated over $7B on 7,864 projects across 416 disaster operations in 56 states. Project obligations ranged from a few thousand dollars to hundreds of millions of dollars, covering emergency debris removal and other emergency protective measures and permanent restoration work to roads and bridges, water control facilities, buildings, utilities, and parks and recreational facilities.
Fiscal Year 2020 FEMA has continued to develop and implement improvement to the PA program in order to meet the needs of survivor communities in the face of unprecedented disaster activity. In 2017, FEMA redesigned the PA program to focus on consistency in eligibility decision-making, project processing, documentation collection, and disaster operations. FEMA redesigned the program delivery model to increase simplicity, increase accuracy, increase efficiency, improve timeliness, and improve accessibility of the program. Civil Defense/Disaster Prevention and Relief/Emergency Preparedness Restricted to Presidentially declared disasters or emergencies, such as an earthquake, hurricane, tornado, or wildfire. Eligibility includes State and Territorial governments, including the District of Columbia, American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, Puerto Rico, and the U.S. Virgin Islands. Eligible Applicants also include federally recognized Indian Tribal governments, including Alaska Native villages and organizations. Local governments such as counties and parishes, municipalities, cities, towns, boroughs, townships, and school districts, are also eligible Applicants. Certain private nonprofit organizations are also eligible to apply for FEMA Public Assistance funding.
Fiscal Year 2021 In 2021, FEMA helped communities recover from power outages due to severe winter weather in Texas and Louisiana, ensured that applicants received financial assistance due to California wildfires, supported search and rescue efforts for survivors of the Surfside building collapse, aided in debris removal and rebuilt infrastructure destroyed by Hurricane Ida, provided a helping hand to those traumatized by tornados that swept across the central US, and much more, all while undergoing a global health epidemic of COVID-19. In total FEMA obligated approximately $44 billion in funds to 11,542 applicants through over 34,000 PA projects. FEMA developed a culture of instilling equity as a foundation of emergency management and recognized that disasters affect individuals and communities differently therefore committing to reducing barriers to access and deliver equitable outcomes in our program delivery.
Fiscal Year 2022 In FY2022, FEMA provided recovery assistance for severe flooding in the Midwest and for wildfires in New Mexico, aided in debris removal and rebuilt infrastructure destroyed by three separate hurricanes in Florida, South Carolina, and Puerto Rico, supported the recovery of those traumatized by tornados that swept across the southern US, in addition to other disasters, all while providing continued assistance for the COVID-19 pandemic. In total FEMA obligated approximately $32.86 billion in funds to 11,135 applicants through more than 40,443 PA projects. Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, Public Law 93-288, 42 U.S.C.5121-5206
Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended, Public Law 93-288, 42 U.S.C.5121-5206 State and Territorial Governments State and territorial governments, including the District of Columbia, American Samoa, the Commonwealth of the Northern Mariana Islands, Guam, Puerto Rico, and the U.S. Virgin Islands, are eligible applicants. This includes any agency or instrumentality thereof, exclusive of local governments. Tribal Governments Federally recognized Indian Tribal governments, including Alaska Native villages and organizations, are eligible Applicants. A searchable list of federally recognized tribal nations is available through the Bureau of Indian Affairs (BIA). Alaska Native Corporations are ineligible as they are privately owned.State recognized tribes and heritage groups are eligible applicants. Although they cannot request a Presidential declaration, they can receive funding through the PA Program through the state. Local Governments The following types of local governments are eligible applicants: o Counties and parishes o Municipalities, cities, towns, boroughs, and townships o Local public authorities o School districts o Intrastate districts o Councils of governments (regardless of whether incorporated as nonprofit corporationsunder state law) o Regional and interstate government entities o Agencies or instrumentalities of local governments o State recognized tribes o Special districts established under State law o Community Development Districts are special districts that finance, plan, establish, acquire, construct or reconstruct, operate, and maintain systems, facilities, and basic infrastructure within their respective jurisdictions. To be eligible, a Community Development District must own and be legally responsible for maintenance, and operation of an eligible facility that is open to and serves the general public.Private Nonprofit To be eligible, the organization must have been an established private nonprofit, and have owned or operated an eligible facility at the time of the incident. For private nonprofits, an eligible facility is one that provides and eligible service. All three criteria must be met to be an eligible applicant. More information is available in the Public Assistance Program and Policy Guide (PAPPG) available on FEMA.gov. Civil Defense/Disaster Prevention and Relief/Emergency Preparedness Restricted to Presidentially-declared major disasters or emergencies, such as an earthquake, hurricane, tornado, or wildfire. Program activates only after issuance of a Presidential declaration. PA is awarded in the form of cost-shared grants to states, local governments, other political subdivisions such as special districts, federally recognized Indian tribal governments and Alaska Native villages or organizations, and certain eligible private non-profit organizations. A state is defined as any State of the United States, the District of Columbia, Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of Northern Mariana Islands. Following a presidential declaration, grants may be made for removal of wreckage and debris from private and public lands; performance of emergency protective measures; emergency transportation assistance; emergency communications; and permanent restoration of eligible facilities. The applicant is responsible for providing information and documentation to support its eligibility for PA funding and that all facilities, work, and costs claimed are eligible based on the applicable laws, regulations, EOs, and policies. In general, FEMA requires the "who, what, when, where, why, and how much" for each item claimed. Various documents substantiate information required. FEMA accepts a variety of documentation to substantiate eligibility. Specific information or documentation to support eligibility are clarified throughout the Public Assistance Program and Policy Guide (PAPPG) available on FEMA.gov. FEMA and the recipient work with the applicant to evaluate submitted documentation to determine whether it supports eligibility. If the applicant does not provide sufficient documentation to support its claim as eligible, FEMA cannot provide PA funding forthe work. Cost will be determined in accordance with FEMA Disaster Assistance Regulations, 44 Code of Federal Regulations (CFR) Part 206, 2 CFR Part 200, and the FEMA Schedule of Equipment Rates. For declarations that preceded issuance of 2 CFR Part 200, awards are determined in accordance with 44 CFR Part 13, OMB Circulars No. A-102 and No. A-87 for states, local governments and Indian tribes, and OMB Circulars No. A-110 and No. A-21 for awards made to institutions of higher education, hospitals and other non-profit organizations. 2 CFR 200, Subpart E - Cost Principles applies to this program. Preapplication coordination is required. An environmental impact statement is required for this listing. An environmental impact assessment is required for this listing. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. When state, tribe, or territory (STT) government determines that an incident may exceed the STT capabilities to respond, it may request a joint Preliminary Damage Assessment (PDA) with FEMA. Federal, state, tribe, territory, and local government, and certain PNP organization officials work together to estimate and document the impact and magnitude of the incident. FEMA utilizes this information when evaluating requests for a major disaster declaration. Depending on the results of the PDA, the Governor or Tribal Chief Executive may request a declaration from the President through the FEMA Regional Administrator. Requests for assistance must be made by the Governor or Tribal Chief Executive in accordance with FEMA Disaster Assistance Regulations, 44 CFR 206.36, except as provided in Part 206.35 for emergency declarations involving primarily federal responsibility. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. A presidential major disaster or emergency declaration must be issued, following which an applicant may submit a Request for Public Assistance (RPA) through the Governor's Authorized Representative or for Tribal declarations, the Tribal Chief Executive or Tribal Authorized Representative to the FEMA Regional Administrator within 30 days after the respective area is designated. The recipient (state, tribe, or territory) reviews each RPA to determine if the entity meets the criteria of an eligible applicant, provides an assessment of the applicant's risk of noncompliance as required by 2 C.F.R. ? 200.332(b), and recommends whether FEMA should approve the RPA. Once an RPA is approved, the state, tribe, or territory, or local government entity or private nonprofit becomes an applicant and is eligible to submit projects to request funding. Recipients must also submit an RPA to be eligible to request funding through the PA Program. Funds are allocated from the Disaster Relief Fund for use in a designated emergency or major disaster area. State, territory and tribal recipients are responsible for distributing funds to subrecipients (applicants). As a condition of receiving assistance under the Stafford Act, the applicable STT government must enter into an agreement with FEMA regarding the understanding, commitments, and conditions under which FEMA provides assistance known as a FEMA-State/Territory/Tribe Agreement. Recipients must also maintain a FEMA-approved State Mitigation Plan and Administrative Plans for all FEMA programs. Applicants should contact their local or state emergency manager, as appropriate for application deadlines. Applicants should contact their local or state emergency manager, as appropriate for application deadlines. Contact the headquarters or regional location, as appropriate for application deadlines If the state, tribe, or territory, or local government entity or private nonprofit organization wishes to seek PA funding, it must first submit a Request for Public Assistance (RPA) to FEMA, through the Recipient. FEMA's expectation is that the Recipient collects RPAs as soon as possible after the respective area is designated in the declaration. FEMA only accepts RPAs up to 30 days from the date the respective area was designated, unless extended. The applicant may appeal any FEMA determination related to an application for, or the provision of, assistance under the PA Program. FEMA provides the applicant with two levels of appeal: o The first appeal is to the Regional Administrator. o If the applicant disagrees with the first appeal determination, it may submit a second appeal to the Assistant Administrator of the Recovery Directorate at FEMA Headquarters. Appeals must be made in writing through the recipient within 60 days of receiving notice of FEMA's determination or first appeal decision. For disasters declared after January 1, 2022, appeals must be transmitted electronically through the recipient within 60 days of the date that FEMA transmits its determination or first appeal decision. Under certain circumstances, an applicant that disputes a FEMA determination related to its PA application, including eligibility for assistance or repayment of assistance, may have a right of arbitration. Not applicable. FEMA approves grants on the basis of project applications for eligible applicants, eligible facilities, eligible work, and eligible costs. Restricted to Presidentially-declared emergencies (instances for which the President determines supplemental emergency assistance to save lives and protect property and public health and safety or to lessen or avert the threat of a catastrophe is warranted) or major disasters (including any hurricane, tornado, storm, flood, high water, wind-driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire). The declaration designates the types of federal assistance authorized. FEMA provides PA in the form of cost-shared grants to state, tribe, territory, and local governments and certain types of private nonprofit organizations. Costs that are eligible under FEMA’s PA program must be: Directly tied to the performance of eligible work; Adequately documented; Reduced by all applicable credits, such as insurance proceeds, cash awards and salvage values; Authorized and not prohibited under federal or state, tribal, territory and local government laws or regulations; Consistent with the applicant’s internal policies, regulations, and procedures that apply uniformly to both federal awards and other activities of the applicant; and Necessary and reasonable to accomplish the work properly and efficiently. Performance Reports: Refer to program guidance. https://www.fema.gov/media-library/assets/documents/111781. In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503 conducts independent audits and investigations on FEMA programs, operations, activities, and functions; how recipients and subrecipients expend federal funds; and oversight of non-federal audits such as single audits. The OIG evaluates activities to identify, deter, and address fraud, waste, and abuse. The OIG has authority to audit any project, including Alternative Procedures Projects. The GAO is the investigatory arm of Congress and is under the direction of the Comptroller General of the United States. GAO is an independent, nonpartisan agency that investigates how the federal government spends taxpayer dollars. Its mission is to help improve the performance and accountability of the federal government. Although the GAO usually audits FEMA programs, it has authority to audit any project. In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, non-federal entities that expend financial assistance of $750,000 or more in federal awards will have a single or a program-specific audit conducted for that year. Non-federal entities that expend less than $750,000 a year in federal awards are exempt from federal audit requirements for that year, except as noted in 2 CFR 200.503. Recipient and subrecipients are subject to federal and non-federal audits. Records are subject to audit by state or territorial government auditors, FEMA, the U.S. Department of Homeland Security (DHS) Office of Inspector General (OIG), and the U.S. Government Accountability Office (GAO). FEMA may adjust project funding based on audit findings. The DHS's OIG Subrecipients must maintain all source documentation for each project for 3 years after the date of transmission of the final expenditure report for the project completion as certified by the recipient. The recipient must keep all financial and program documentation for 3 years after the date it submits the final SF-425 or in accordance with 2 C.F.R. ? 200.334. There are several exceptions to this timeframe that may require longer retention periods, including: o Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. ? 200.334(c). o If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. ? 200.334(a). o The record retention period will be extended if the recipient is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C.F.R. ? 200.334(b). o Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient's fiscal year in which program income is earned. See 2 C.F.R. ? 200.334(e). o When records are transferred to or maintained by the federal awarding agency or pass-through entity, the 3-year rendition requirement is not applicable to the non-federal entity. See 2 C.F.R ? 200.334(d). Statutory Formula: Title Robert T. Stafford Disaster Relief and Emergency Assistance Act Chapter 42 Part 5121-5206 Public Law 93-288 FEMA Public Assistance is subject to a non-federal cost share (44 C.F.R. § 206.203(b).). The cost share ensures SLTT interest and involvement through financial participation. The federal share for PA is not less than 75 percent of the eligible costs. (Stafford Act §§ 403(b), 406(b), 407(d), and 503(a), 42 U.S.C. §§ 5170b, 5172, 5173, 5193; 44 C.F.R. § 206.47(a) and 206.65.)

Matching is voluntary. 25%. Statutory Formula: Title Robert T. Stafford Disaster Relief and Emergency Assistance Act Chapter 42 Part 5121-5206 Subpart Public Law 93-288 FEMA Public Assistance is subject to a non-federal cost share (44 C.F.R. § 206.203(b).). The cost share ensures SLTT interest and involvement through financial participation. The federal share for PA is not less than 75 percent of the eligible costs. (Stafford Act §§ 403(b), 406(b), 407(d), and 503(a), 42 U.S.C. §§ 5170b, 5172, 5173, 5193; 44 C.F.R. § 206.47(a) and 206.65.) Matching Requirements: Percent: 25 Statutory Formula: Title Robert T. Stafford Disaster Relief and Emergency Assistance Act Chapter 42 Part 5121-5206 Subpart Public Law 93-288 Matching Requirements : Percent: 25 The Federal share of the grant is not less than 75 percent with the State and local governments, or eligible private non-profits, responsible for the remainder. Individuals and organizations often donate resources to assist with response activities. FEMA does not provide PA funding for donated resources. However, FEMA allows the applicant to use the value of donated resources (non-cash contributions of property or services) related to eligible emergency protective measures and debris removal to offset the non-federal cost share of its eligible emergency protective measure and debris removal projects and DFA. FEMA also allows applicants to use the value of donated resources related to eligible work on a Permanent Work project to offset the non-federal cost share of that specific Permanent Work project. FEMA applies the offsets regardless of the cost share arrangements between the recipient and its subrecipients. Matching requirements are voluntary. Maintenance of Effort (MOE) requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing. All Public Assistance (PA) awards are subject to a period of performance (POP). The POP begins on the first day of the incident period and initially extends four years from the declaration date. FEMA only provides PA funding for projects where work is completed and costs are incurred within regulatory deadlines. The deadline for Emergency Work is 6 months from the declaration date and the deadline for Permanent Work is 18 months from the declaration date, with provisions for extensions if needed. Method of awarding/releasing assistance: Payment based on Project need. Payment based on Project need. See Appendix IV of the Catalog for a listing of addresses for FEMA's Regional Offices. FEMA Recovery Directorate, Public Assistance
500 C Street, S.W.

Washington, DC 20472 US
FEMA-Recovery-PA-Executive-Office@fema.dhs.gov
Phone: (202)646-4136 or 1-(800)621-3363 http://www.fema.gov 70-0702-0-1-453 (Project Grants) FY 22$32,860,269,157.00; FY 23 est $33,556,155,260.00; FY 24 est $30,398,971,240.00; FY 21$51,556,860,071.00; FY 20$27,517,576,644.00; FY 19$7,085,162.00; FY 18$9,824,200,085.00; FY 17$3,738,941,530.00; FY 16$5,858,591,041.00; Estimate Not Available - The minimum project threshold for a Public Assistance (PA) grant as of FY 2023 is $3,800; and the average amount obligated per project in FY 2022 declarations is $346,014. FEMA provides funding based on eligibility costs without a set limit. Robert T. Stafford Disaster Relief and Emergency Assistance Act, as Amended (Stafford Act); Federal Disaster Assistance Regulations, 44 C.F.R. Part 206; Public Assistance Program and Policy Guide Version 4; ); Public Assistance web page https://www.fema.gov/assistance/public/policy-guidance-fact-sheets Fiscal Year 2019 Example 1: In 2017, New York was affected by a flood which caused high floodwaters and heavy wave action resulting in erosion to Port Authority of Oswego’s East and West Terminal Piers; totaling $6,159,258.60 (Federal Cost Share: $4,619,443.95; Non-Federal Cost Share: $1,539,814.65). This Project was Obligated on September 18th, 2019. FEMA’s repair calculations to restore the facilities to pre-disaster design and function include: West Terminal Pier: Asphalt parking lot, concrete gravity wall, and steel sheet piling and sheeting cells in lieu of the timber cribbing system (determined to be a least cost alternative); totaling $4,871,243.00. East Terminal Pier: Asphalt parking lot, base courses, and permanent sheet pile wall; totaling $1,126,502.00. Requested Mitigation Costs: totaling $161,513.60. Example 2: In 2018, West Virginia was affected by flooding which caused embankment failure for multiple roads for the WV Division of Highways District 6 Applicant. Due to the extent of damage the site could not be restored to pre-disaster conditions with in-kind construction thus resulting in the repairs being captured through Good Construction Practices. FEMA’s repair calculations to restore the roadways / embankment failure totaled $3,292,577.00 (Federal Cost Share: $2,469,432.75; Non-Federal Cost Share: $823,144.25). This Project was Obligated on February 7th, 2019.
Fiscal Year 2021 Debris Removal: An applicant successfully utilized contracts to clear approximately 14 tons of vegetative debris from roads and public property including right of ways to the final disposal site. Approximately 14.00 tons of vegetative debris were chipped at the final disposal site. Emergency Protective Measures: An applicant utilized force account labor for emergency protective measures to provide search and rescue for 911 emergency response requests associated with damages caused by a tropical storm. Emergency Protective Measures for a Private Non-Private (PNP)): An applicant repaired or replaced electrical poles, conductors, insulators, transformers, and cross arms to stabilize wiring and other equipment Necessary to restore power in the disaster area. The applicant was assisted through a mutual aid agreement. Category D Water Control Facilities: The applicant utilized force account labor, equipment, materials, and rental equipment to repair the water distribution system in its service area to restore a facility back to its pre-disaster design, function, and capacity (in-kind) within the existing footprint. The applicant utilized Force Account labor, Force Account equipment, Force Account materials, and purchased equipment to repair and replace the pipelines and meters.
Fiscal Year 2023 Through the PA Program, FEMA provides grant funding for: Debris removal (Emergency Work); Emergency protective measures (Emergency Work); Permanent restoration of damaged facilities, including cost-effective hazard mitigation to protect the facilities from future damage (Permanent Work); and Building code and floodplain management administration and enforcement activities (Permanent Work). Management costs, which are costs for activities related to the receipt and administration of PA funding.