Process and Catalog Archive Collections
NOTICE OF INTENT TO AWARD This Funding Announcement is not a request for applications. This announcement is to provide public notice of the National Park Service’s intention to fund the following project activities without full and open competition. ABSTRACT Funding Announcement Number J8158110402 Project Title Process and Catalog Archives Collections Recipient Golden Gate National Parks Conservancy Principle Investigator / Program Manager Susan Ewing Haley Total Anticipated Award Amount $ 410,500 Cost Share None New Award or Continuation? Continuation Anticipated Length of Agreement 4 years Anticipated Period of Performance 05/2011 – 3/2015 Award Instrument Cooperative Agreement Statutory Authority 16 U.S.C. §1g CFDA # and Title 15.946, Cultural Resources Management Single Source Justification Criteria Cited The Golden Gate National Parks Conservancy is uniquely qualified to perform the identified tasks based on a variety of demonstrable factors such as location, ability to coordinate a complex study and reconciliation of the existing documentation. The activity to be funded is necessary to the satisfactory completion of an activity presently being funded, and for which competition would have a significant adverse effect on the continuity or completion of the activity. NPS Point of Contact Erica Cordeiro OVERVIEW STATEMENT OF JOINT OBJECTIVES/PROJECT MANAGEMENT PLAN This modification is year two of four. The original project summary is as follows: This Task Agreement will focus on establishing physical and intellectual control over the park’s archival collections to improve documentation, accountability, and accessibility for research. The archives collections represent over 80% of the Golden Gate National Recreation Area’s museum collection. Due to the large volume of archives, many collections await full arrangement, description and cataloging to make them available for research use. Normal operating budgets over the past several years have not been adequate to address the staffing needs required to eliminate this backlog. Special funding has been authorized by Congress to address this issue across the entire National Park Service over a period of three years. With some of this funding committed to a Task Agreement, the park will have improved flexibility to acquire the necessary staffing to address this large volume of work. Over three years, the park museum program is required to process and catalog approximately 2.5 million archives collection items. This represents over 1500 cubic feet of archives collections located at the Park Archives and Records Center. These collections include primarily U.S. Army records pertaining to the Presidio of San Francisco and related military sites in the Bay Area, but also include discrete private donor collections and park resource management records with permanent value. These collections will be reviewed, inventories enhanced, non-permanent materials disposed of, and permanent materials will be arranged and described into well-defined collections with full finding aids and catalog records in the Interior Collection Management System (ICMS). Associated tasks will include: data base review, correction and new data entry; survey of over 1500 boxes of material; development and implementation of organization plans; archival rehousing of collections; performing preservation and conservation treatments as needed; creating inventories and textual descriptive material in finding aids, and cataloging for national access through ICMS. Project funds are committed to this task agreement to create a flexible avenue for bringing on additional part-time and/or short-term staff to assist with the many tasks needed to complete this huge task in the allotted time.
Office: National Park Service
Contract Specialist
Phone 415-561-7048
