Presidential Residence Protection Security Grant

 

The purpose of FEMA's PRPA grant program is to provide assistance and support for the protection of presidential residences. This program aims to enhance the security measures and capabilities of presidential residences to ensure the safety and well-being of the President of the United States and their immediate family.

Active 97.134 Federal Emergency Management Agency, Department of Homeland Security B - Project Grants Not applicable. Public Law -
Department of Homeland Security Appropriations Act, 2021 (Pub. L. No. 116-260). (Applying Pub. L. No. 115-141 § 534(b)-(f) as revised in Pub. L. No. 116-260 § 530(b)). Eligible applicants are limited to state and local law enforcement and emergency response agencies , either directly or through the State Administrative Agency (SAA), that conducted protection activities associated with any non-governmental residence of the President of the United States designated or identified to be secured by the USSS. The SAA may apply on behalf of one or more eligible agencies. If the SAA submits an application on behalf of any agency, those agencies covered under the SAA's application cannot also apply directly to FEMA for funding under the applicable year's Notice of Funding Opportunity (NOFO). Multiple applications may result in a delay in reimbursement and/or an application to be denied funding. Coordination between the SAA and any eligible agencies agency is therefore encouraged. Local includes designated Indian Tribes, but excludes institutions of higher education and hospitals. DHS/FEMA grant funds may only be used for the purpose set forth in the grant, and must be consistent with the statutory authority for the award. Grant funds must be used in accordance with 2 C.F.R. Part 200. Award funds may not be used for matching funds for any other Federal award, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal Government or any other government entity. Costs incurred as a result of normal agency activities (e.g., salaries incurred during normal patrol hours for security operations) are not allowable for reimbursement. Funding shall not be used for hiring new or additional personnel. Funding shall not be used for purchasing equipment. The applicant must include a signed letter from the head of each state, local law enforcement, or emergency response agency for which reimbursement is requested. The certification letter must be addressed to the FEMA Administrator and certify that the protection activities were requested by the Director of the USSS, for all overtime for which reimbursement under this grant is requested. The certifications must be included as separate attachments to the application. Preapplication coordination is required. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Applying for an award under the PRPA Grant is a multi-step process. Applicants are encouraged to register early in the various grants systems (e.g., grants.gov, ND Grants, System for Award Management) as the registration process can take four weeks or more to complete. Registration should be done in sufficient time to ensure it does not impact the ability to meet required submission deadlines. Please refer to Section D in the FY 2022 PRPA Grant funding notice for detailed information and instructions on system and registration requirements. Eligible applicants should submit their initial application at least one week prior to the application deadline through the grants.gov portal at www.grants.gov. Eligible applicants will be notified by FEMA that their application was processed in grants.gov and asked to proceed with submitting their complete application package in the Non-Disaster (ND) Grants System by the application deadline. The State Administrative Agency may apply on behalf of one or more eligible state or local law enforcement or emergency management agency. If the state submits an application on behalf of any agency, those agencies covered under the state's application cannot also apply directly to FEMA for funding under this grant program. Documentation supporting reimbursement requests must be submitted as an attachment in the ND Grants system. All four categories of documentation (Investment Narrative, Detailed Budget Spreadsheet, Disclosure of Pending Applications or Open Awards, and Certifications) are required in order to receive reimbursement. Information contained in these documents will be used to evaluate allowable costs and final award amounts. See NOFO for details. In general, the steps in determining an award to eligible applicants are described in the Application Evaluation Criteria, Review and Selection Process, and the Supplemental Financial Integrity Review. Contact the headquarters or regional location, as appropriate for application deadlines From 60 to 90 days. The timeframe from the application submission deadline to award issuance is typically three to four months. Not applicable. Not applicable. FEMA will review each application and make a determination as to the level of reimbursement, if any, after consideration of the information provided in response to the requirements set forth in the PRPA NOFO, and contingent upon available funding. FEMA may request to review source documents to verify allowability of costs prior to making awards. Failure to provide adequate source documentation may result in some or all of the reimbursement requests to be denied. DHS/FEMA grant funds may only be used for the purpose set forth in the grant, and must be consistent with the statutory authority for the award. Grant funds must be used in accordance with 2 C.F.R. Part 200. Award funds may not be used for matching funds for any other Federal award, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Federal funds may not be used to sue the Federal Government or any other government entity. Costs incurred as a result of normal agency activities (e.g., salaries incurred during normal patrol hours for security operations) are not allowable for reimbursement. Funding shall not be used for hiring new or additional personnel. Funding shall not be used for purchasing equipment. Performance Reports: Monitoring involves the review and analysis of the financial, programmatic, performance, compliance and administrative processes, policies, activities, and other attributes of each Federal assistance award and will identify areas where technical assistance, corrective actions, and other support may be needed. Recipients may be monitored through an on-site monitoring visit by DHS/FEMA staff. In accordance with the provisions of 2 CFR 200, Subpart F - Audit Requirements, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 CFR 200.503 Recipients that expend $750,000 or more from all Federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report. The audit must be performed in accordance with the requirements of the U.S. Government Accountability Office's (GAO) Generally Accepted Government Auditing Standards. The Department of Homeland Security Appropriations Act, 2020, charges the DHS OIG with auditing reimbursements made under the PRES Grant. Evidence that supports the expenses submitted for reimbursement in the Detailed Budget Spreadsheets (e.g., signed and approved time cards that contain detailed descriptions of the services performed or other supporting documentation permitted under 2 C.F.R. ? 200.430) must be maintained by the non-federal entity and be provided to DHS/FEMA upon request. Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final Federal Financial Report (FFR) is submitted. See 2 C.F.R. ? 200.333. Further, if the recipient does not submit a final FFR and the award is administratively closed, FEMA uses the date of administrative closeout as the start of the general record retention period. The record retention period may be longer than three years or have a different start date in certain cases. These include: o Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. ? 200.333(c). o If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. ? 200.333(a). o The record retention period will be extended if the recipient is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C.F.R. ? 200.333(b). o Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient's fiscal year in which program income is earned. See 2 C.F.R. ? 200.333(e). o For indirect cost rate proposals, cost allocation plans, or other rate computations records, the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation, the record retention period begins from the date those documents were submitted for negotiation. If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end of the recipient's fiscal year or other accounting period covered by that indirect cost rate. See 2 C.F.R. ? 200.333(f). Statutory formula is not applicable to this assistance listing.

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing. Funding will be awarded as a reimbursement for activities already completed during the period of performance (POP). For the FY 2023 PRPA grant program, the POP is from October 1, 2022 to September 30, 2023. Method of awarding/releasing assistance: refer to applicable Notice of Funding Opportunity. Method of awarding/releasing assistance: See Regional Assistance Locations. Applicants and recipients should contact their FEMA Headquarters Program Analyst with any questions or concerns. Applicants or recipients that are unsure who their respective FEMA Headquarters Program Analyst is should contact the Centralized Scheduling and Information Desk (CSID). CSID can be reached by phone at (800) 368-6498 or by e-mail at askcsid@fema.dhs.gov, Monday through Friday, 9:00 a.m. - 5:00 p.m. ET. Department of Homeland Security, Federal Emergency Management Agency
500 C Street SW ,

Washington, DC 20472
Washington, DC 20472 US
brian.willis@fema.dhs.gov
Phone: (202) 786-9589 http://fema.gov/grants 07-0171-8-0-413 (Project Grants) FY 22$30,000,000.00; FY 23 est $3,000,000.00; FY 24 est $0.00; FY 21$12,700,000.00; FY 20$40,999,999.00; FY 19$41,000,000.00; FY 18$41,000,000.00; - Since FY 2017, PRPA grant program award amounts have ranged from approximately $3 million to $41 million with an average of $28,950,000. During FY 2022, FEMA issued one PRPA Grant Program award to the State of Delaware for $2,228,496.11. The Notice of Funding Opportunity (NOFO) for the Presidential Residence Protection Assistance Grant Program is published on www.grants.gov. Fiscal Year 2020 Operational overtime and the backfill overtime activities are the only costs eligible for reimbursement under this grant.
Fiscal Year 2022 Reimbursement of personnel costs for protection activities directly and demonstrably associated with any residence of the President of the United States that is designated or identified to be secured by the USSS.
Fiscal Year 2023 Reimbursement of personnel costs for protection activities directly and demonstrably associated with any residence of the President of the United States that is designated or identified to be secured by the USSS.