Chemical Stockpile Emergency Preparedness Program

 

The objective is to enhance emergency preparedness capabilities of the States and local communities at the two U.S. Army chemical weapons stockpile storage facilities. The programs purpose is to assist States and local communities in efforts to improve their capacity to plan for and respond to accidents associated with the storage and ultimate disposal of chemical warfare materials. Lastly, the program support chemical stockpile emergency preparedness program (CSEPP) recipients in meeting sustainability and closeout objectives for their projects within established guidance timelines.

Active 97.040 Federal Emergency Management Agency, Department of Homeland Security B - Project Grants Fiscal Year 2016 Colorado and Kentucky communities will maintain and further enhance preparedness capabilities as measured by the twelve programmatic benchmarks. FEMA and Army will conduct a full-scale exercise at each site to evaluate community response capabilities and coordinated hazard-specific plans. Colorado revised and issued an updated CSEPP Recovery Plan based on the results of the previous year’s exercise. Both States enhanced alert and notification approaches through adoption of the Integrated Public Alert and Warning System. Both states initiated public outreach and education campaigns and conducted training across emergency management disciplines. Preparedness capabilities in the Colorado and Kentucky communities were maintained and further enhanced as measured by the twelve programmatic benchmarks. A full-scale exercise was conducted at each site to evaluate community response capabilities. Primary and backup alert and notification and emergency communication systems were enhanced. Jurisdictions reviewed and updated response and recovery plans. Colorado conducted a series of recovery workshops, culminating in a tabletop exercise. Training was provided across all emergency management disciplines, including NIMS.
Fiscal Year 2017 Colorado and Kentucky communities maintained and further enhanced preparedness capabilities as measured by the twelve programmatic benchmarks. FEMA and Army will conduct a full-scale exercise at each site to evaluate community response capabilities and coordinated hazard-specific plans. Colorado revised and issued an updated CSEPP Recovery Plan based on the results of the previous year’s exercise. Both States enhanced alert and notification approaches through adoption of the Integrated Public Alert and Warning System. Both states initiated public outreach and education campaigns and conducted training across emergency management disciplines. Kentucky will test actions outlined in their revised recovery sampling and analysis plan addressing post-accident coordination.
Fiscal Year 2018 Colorado and Kentucky communities will maintain and further enhance preparedness capabilities as measured by the twelve programmatic benchmarks, which include a full-scale exercise at each site, upgraded and expanded emergency communication and alerting systems, training across emergency management disciplines, and coordinated hazard-specific planning.
Fiscal Year 2019 Colorado and Kentucky communities maintained and further enhanced preparedness capabilities as measured by the twelve programmatic benchmarks, which included a full-scale exercise at each site, upgraded and expanded emergency communication and alerting systems, responder training and equipping across emergency management disciplines, and coordinated hazard-specific planning. Both communities assessed themselves capable in all benchmarks while DOD made progress destroying chemical warfare agents at each site.
Fiscal Year 2021 Colorado and Kentucky communities will maintain and further enhance preparedness capabilities as measured by the twelve programmatic benchmarks, which include a full-scale exercise at each site, upgraded and expanded emergency communication and alerting systems, training across emergency management disciplines, and coordinated hazard-specific planning .
Fiscal Year 2023 Alert & Notification: CSEPP funded the procurement of mobile signboards which will alert motorists to hazardous conditions in the Pueblo Community. The FEMA-Pueblo County IPAWS Memorandum of Understanding (MOU) is valid through June 2023. In addition to the required monthly tests and notifications associated with the pandemic, Pueblo County launched an IPAWS notification in July 2021 in response to an emergency water shortage in Colorado City. They also conducted a successful demonstration of the alerting system with the national test laboratory during the 2022 CSEPP exercise, with messages in both Spanish and English. Communications: Interoperability of the digital trunk radio system (purchased through CSEPP) among a range of local response organizations—including the PCD, the City of Pueblo, and Pueblo County. Upgrading mobile and portable radios and accessories for additional community responders, was completed in 2022. CSEPP Kentucky acquired a communications tower from East Kentucky Power, and upgrades and improvements were completed for all CSEPP towers to enhance their capability. Emergency Operations Center: The emergency operations centers (EOCs) in both CSEPP communities remained activated in 2022 in response to wildfires and windstorms. Backup power and communication systems were successfully implemented for these types of occurrences. System upgrades have enabled broader remote/virtual participation by local, state, and federal partners in EOC planning and response activities. An upgrade to the audio-visual systems in the Pueblo County EOC, JIC, and supporting rooms, encompassing cameras, projectors, sound equipment, and video screens, was completed in 2022 Kentucky Emergency Management replaced its ECIC Dispatch Console at the State Emergency Operations Center (SEOC) to better support the 24-hour warning point. In addition, KYEM completed a parking lot upgrade, which allowed local, state, federal, nongovernmental organizations, and private sector partners access to the SEOC during the Eastern Kentucky Flood Response. The server farm replacement was also completed, which has enabled KYEM to begin the transition to a cloud-based environment. Exercise: The Pueblo CSEPP Community Exercise 2022 (PCD EX22) was conducted on May 4, 2022, to demonstrate the emergency response capabilities of the Colorado CSEPP community and to validate the correction of findings identified during past CSEPP exercises. Exercise design and planning were accomplished by U.S. Army and FEMA co-directors and representatives from the PCD, Pueblo County. The 2022 Blue Grass CSEPP Exercise successfully returned to a full-scale event. The CSEPP Health and Safety Plan was followed to ensure evaluators and exercise participants who were onsite practiced established pandemic protocols. Protective Actions: CSEPP Pueblo County demonstrated AFN capability on how to perform a loop system during an IPT to ensure voice communications were accessible to anyone with a disability. CSEPP Kentucky conducted a table-top exercise (TTX) to exercise the applicability of the regional shelter plan on the CSEPP footprint when American Red Cross resources are depleted and review operational concepts and responsibilities outlined in the plan. Lessons learned will be incorporated into the regional shelter plan and tested in a drill or functional exercise in the future. Public Outreach: The “Prepare Pueblo” campaign continued in FY 2022 in conjunction with ongoing pandemic response communications. This outreach campaign includes using a website, social media, and paid advertising (theater advertisements and roadside billboards) for public messaging. Social media campaigns were conducted throughout the year, including during National Preparedness Month. Department of Defense Authorization Act of 1986, Title 14, Part B, Section 1412, Public Law 99-145, 50 U.S.C. 1521 Applications are accepted only from the State of Colorado and the Commonwealth of Kentucky. These eligible States host the U.S. Army stockpiles of unitary chemical warfare agent as bulk chemicals and munitions. Local governments are eligible to participate as subrecipients under their State's application. State, local and tribal governments, and general public. The budget worksheets used for CSEPP must be included in the official application package. 2 C.F.R. Part 200, Subpart E - Cost Principles applies to this program. Preapplication coordination is required. An environmental impact statement is required for this listing. An environmental impact assessment is required for this listing. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards applies to this program. Application procedures and other relevant application information are contained in the CSEPP NOFO . https://www.grants.gov/web/grants/view-opportunity.html?oppId=324302 Final award decisions are made and reviewed by DHS/FEMA program and awards administration staff, Any issues or concerns will be negotiated with the successful applicant prior to the award being issued. Contact the headquarters or regional location, as appropriate for application deadlines Contact the headquarters or regional office, as appropriate, for application deadlines. Refer to the Notice of funding Opportunity for additional information. Not applicable. Not applicable. Not applicable. Applications are accepted only from the State of Colorado and the Commonwealth of Kentucky. These eligible States house the U.S. Army stockpiles unitary chemical warfare agent as bulk chemicals and munitions. Local governments are eligible to participate as subrecipients under their State's application. In keeping with the intent of the Congressional appropriations, CSEPP funds are to be utilized for effective emergency management capabilities in the two affected States and localities surrounding the two Army stockpile locations. CSEPP funds may not be used as a substitute for other mandated, unfunded programs required for existing needs or by other laws. CSEPP funds may not be used to supplant other forms of emergency management funding. CSEPP funds may not be commingled with other, non-CSEPP funds. CSEPP funds are used for the purpose set forth in the Cooperative Agreement (CA) and must be consistent with the statutory authority for the award. CA funds may not be used for matching funds for other Federal grants/CAs, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. The recipient’s financial management systems must be sufficient to permit the tracing of funds to a level of expenditures adequate to establish that the funds have been used in compliance with applicable laws, regulations, and the terms and conditions of the award per 2 C.F.R. § 200.302(a). Refer to NOFO for additional information. Performance Reports: Refer to the Notice of Funding Opportunity for detailed information. In accordance with the provisions of 2 C.F.R. Part 200, Subpart F - Audit Requirements, nonfederal entities that expend financial assistance of $750,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Non-Federal entities that expend less than $750,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in 2 C.F.R. ? 200.503. For fiscal years beginning on or after December 26, 2014, recipients that expend $750,000.00 or more from all federal funding sources during their fiscal year are required to submit an organization-wide financial and compliance audit report, also known as a "single audit" report. The audit must be performed in accordance with the requirements of Government and Accountability Office's (GAO) Government Auditing Standards, located at https://www.gao.gov/yellowbook/overview, and the requirements of Subpart F of 2 C.F.R. Part 200, located at http://www.ecfr.gov/cgi-bin/text-idx?node=sp2.1.200.f. Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final Federal Financial Report (FFR) is submitted. See 2 C.F.R. ? 200.333. Further, if the recipient does not submit a final FFR and the award is administratively closed, FEMA uses the date of administrative closeout as the start of the general record retention period. The record retention period may be longer than three years or have a different start date in certain cases. These include: o Records for real property and equipment acquired with federal funds must be retained for three years after final disposition of the property. See 2 C.F.R. ? 200.333(c). o If any litigation, claim, or audit is started before the expiration of the three-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. See 2 C.F.R. ? 200.333(a). o The record retention period will be extended if the recipient is notified in writing of the extension by FEMA, the cognizant or oversight agency for audit, or the cognizant agency for indirect costs. See 2 C.F.R. ? 200.333(b). o Where FEMA requires recipients to report program income after the period of performance ends, the program income record retention period begins at the end of the recipient's fiscal year in which program income is earned. See 2 C.F.R. ? 200.333(e). o For indirect cost rate proposals, cost allocation plans, or other rate computations records, the start of the record retention period depends on whether the indirect cost rate documents were submitted for negotiation. If the indirect cost rate documents were submitted for negotiation, the record retention period begins from the date those documents were submitted for negotiation. If indirect cost rate documents were not submitted for negotiation, the record retention period begins at the end of the recipient's fiscal year or other accounting period covered by that indirect cost rate. See 2 C.F.R. ? 200.333(f). Statutory formula is not applicable to this assistance listing.

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing. Upon receipt of appropriated funding from the Department of Defense, release of a FEMA Notice of Funding Opportunity, application by eligible recipients, and FEMA approval, cooperative agreements are awarded to eligible recipients by the respective FEMA regions, generally with a twenty-four-month period of performance that may be extended. Funds are made available to recipients in the Federal Emergency Management Agency Payment and Reporting System (PARS) and may be drawn as needed to reimburse expenditures. Upon receipt of appropriated funding from the Army and approval of apportionment authority from the Office of Management and Budget (OMB), the Notice of Funding Opportunity will be posted on Grants.gov. Subsequent to application approvals, the FEMA Program Office will provide the approved funding to each Region Office. The FEMA Regional Offices will provide an award package to the Recipients. Award packages include an award letter, Standard Form 112-0-7 and Articles of Agreement. The recipient must sign Standard Form 112-0-7 and return it to FEMA before obligation of funds. Charles Williams, FEMA Region IV 3003 Chamblee Tucker Road Atlanta, GA 30341 (404) 895-2219; David Gilder, FEMA Region VIII Denver Federal Center Building 710, Box 25267 Denver, CO 80225-0267(202) 657-2309 David.gilder@fema.dhs.gov. Martin J. Cybulski
400 C St, SW,
Washington, DC 20472 USA
martin.cybulski@fema.dhs.gov
Phone: (202) 716-8503 http://www.fema.dhs.gov 70-0711-0-1-999 (Cooperative Agreements) FY 22$15,793,485.00; FY 23 est $15,483,386.00; FY 24 est $25,624,482.00; FY 21$20,356,891.00; FY 20$21,696,442.00; - $1 to $26,000,000 2CFR part 200; Chemical Stockpile Emergency Preparedness Program Guidebook and CSEPP Strategic Plan. All available, relevant guidance is routinely provided to all eligible State participants. State and local organizations desiring information about this program should contact their State Emergency Management Agencies or Departments. Fiscal Year 2019 CSEPP funds comprehensive emergency preparedness in the eligible jurisdictions, to include emergency management personnel, comprehensive full scale exercises, emergency operations centers and equipment, public safety radio systems, alert and warning systems, decontamination and screening supplies and equipment, mass care equipment, comprehensive planning efforts, and hazard-specific public outreach and education.
Fiscal Year 2021 Improvements in local capacity to plan for and respond to accidents associated with the storage and ultimate disposal of chemical warfare materials.
Fiscal Year 2022 Examples of Funded Projects Past Fiscal Year: Actual Jackson County communications tower project was completed this past fiscal year. This includes construction and systematization of the tower. Current Fiscal Year: Projections Replace and remove sirens and their systems to sustain an effective alert, warning and notification posture. Budget Fiscal Year: Projection There are several projects that are projected to complete by the end of FY23 and into early FY24.