Case Management Pilot Program

 

The objective of the Case Management Pilot Program (CMPP) is to ensure that noncitizens engaged in immigration removal proceedings and enrolled in the U.S. Immigration and Customs Enforcement Alternatives to Detention program have access to legal information and other critical services. CMPP service providers will provide case management, trafficking screening, legal orientation programs, and, as needed, mental health services, cultural orientation programs, connection to social services, and departure planning and reintegration services to noncitizens in immigration removal proceedings. The CMPP will enable the Department to determine whether CMPP services, delivered by nonprofits and/or local governments and overseen and managed by a National Board, are efficacious. For these purposes, efficacious means promoting compliance with immigration legal obligations, efficiencies within the immigration legal process, and other factors that are important for humanitarian reasons, including identifying victims of human trafficking and individuals potentially eligible for immigration relief.

Active 97.102 Department of Homeland Security B - Project Grants Not applicable. 2021 Consolidated Appropriations Act, Part Pub. L. 116-260, Div. F, Title I, 134 Stat. 1182, 1149 (2020)
The Fiscal Year 2021 Appropriations Act (the Act) provided $5 million to the Federal Emergency Management Agency (FEMA) for an Alternatives to Detention case management program. Funds are to be awarded to nonprofit organizations and local governments through a national board, which will be responsible for managing the program. The Act names the Officer for Civil Rights and Civil Liberties as the Board Chair. The only eligible applicant is the CMPP National Board. Beneficiaries of the Case Management Program are noncitizens in immigration removal proceedings. The CMPP National Board is a restricted federal grant. All federal grants have terms and conditions that apply to all parties participating in the grant. For the CMPP, all parties mean the National Board, which is considered the Recipient, and local governments and/or nonprofits selected by the National Board to provide CMPP services, which are considered the Sub-Recipients. The only eligible applicant is the CMPP National Board appointed by the Officer for Civil Rights and Civil Liberties. The CMPP National Board is a restricted federal grant. All federal grants have terms and conditions that apply to all parties participating in the grant. For the CMPP, all parties mean the National Board, which is considered the Recipient, and local governments and/or nonprofits selected by the National Board to provide CMPP services, which are considered the Sub-Recipients. Preapplication coordination is required. This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. This program is excluded from coverage under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. The FEMA Grants Preparedness Division (GPD) will provide financial administrative functions for the award. The National Board's application will be evaluated and finalized for funding based on the following: (1) The proposed projects are compatible with CMPP requirements; and (2) The proposed costs are complete, reasonable, and cost-effective in relation to proposed projects and tasks. Contact the headquarters or regional location, as appropriate for application deadlines From 30 to 60 days. Prior to making a federal award, FEMA is required by 31 U.S.C. ? 3354, as amended by the Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. ? 2313; and 2 C.F.R. ? 200.206 to review information available through any Office of Management and Budget (OMB)-designated repositories of governmentwide eligibility qualification or financial integrity information, including whether the applicant is suspended or debarred. FEMA may also pose additional questions to the applicant to aid in conducting the pre-award risk review. Therefore, application evaluation criteria may include the following risk-based considerations of the applicant: i. Financial stability. ii. Quality of management systems and ability to meet management standards. iii. History of performance in managing federal award. iv. Reports and findings from audits. v. Ability to effectively implement statutory, regulatory, or other requirements. Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000: i. FEMA is required to review and consider any information about the applicant, including information on the applicant's immediate and highest-level owner, subsidiaries, and predecessors, if applicable, that is in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS). ii. An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered. iii. FEMA will consider any comments by the applicant, in addition to the other information in FAPIIS, in making a judgment about the applicant's integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. ? 200.206. Not applicable. Extensions to the period of performance (POP) for this program are allowed. Extensions to the POP identified in the award will only be considered through formal, written requests to CRCL.CMPP@hq.dhs.gov and must contain specific and compelling justifications as to why an extension is required. Recipients are advised to coordinate with CRCL.CMPP@hq.dhs.gov as needed when preparing an extension request. All extension requests must address the following: a. The grant program, fiscal year, and award number; b. Reason for the delay -including details of the legal, policy, or operational challenges that prevent the final outlay of awarded funds by the deadline; c. Current status of the activity(ies); d. Approved POP termination date and new project completion date; e. Amount of funds drawn down to date; f. Remaining available funds, both federal and, if applicable, non-federal; g. Budget outlining how remaining federal and, if applicable, non-federal funds will be expended; h. Plan for completion, including milestones and timeframes for achieving each milestone and the position or person responsible for implementing the plan for completion; and i. Certification that the activity(ies) will be completed within the extended POP without any modification to the original statement of work, as described in the application, or other relevant document and as approved by FEMA. Extension requests will be granted only due to compelling legal, policy, or operational challenges. Extension requests will only be considered for the following reasons: o Contractual commitments by the recipient or subrecipient with vendors prevent completion of the project, including delivery of equipment or services, within the existing POP; o The project must undergo a complex environmental review that cannot be completed within the existing POP; o Projects are long-term by design, and therefore acceleration would compromise core programmatic goals; or o Where other special or extenuating circumstances exist. Recipients should submit all proposed extension requests to FEMA for review and approval at least sixty (60) days prior to the end of the POP to allow sufficient processing time. The National Board for the CMPP is the only eligible applicant for CMPP funds and is not subject to the procedural rulemaking requirements of subchapter II of chapter 5 of title 5, United States Code, as provided by the Fiscal Year 2021 Department of Homeland Security (DHS) Appropriations Act (Pub. L. 116-260, Div. F, Title I, 134 Stat. 1182, 1449 (2020)). However, the National Board must meet all the application requirements set forth in this NOFO prior to the award of CMPP funds. Funds will be disbursed to Sub-Recipients before the expiration of the 3-month period from the date FEMA awards the funds to the National Board. Sub-Recipients will use the funds to provide case management, human and sex trafficking screening, legal orientation programs and, as needed, cultural orientation programs, connections to social services, and, for individuals who will be returning to their home countries, departure planning and reintegration services. Up to 5% of the funds may be used for administrative costs of the National Board. Grant funds may not be used for matching funds for other federal grants/cooperative agreements, lobbying, or intervention in federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity. Performance Reports: The National Board shall submit in the ND Grants System quarterly performance progress reports and a final PPR at grant closeout. A narrative shall also be provided in each quarterly PPR, reporting the overall accomplishments in the quarter, barriers to implementations, and should include metrics such as the following (if available): (1) client enrollment in CMPP and utilization of CMPP services; (2) client access to counsel and potential immigration relief, and length of time to immigration case resolution; and (3) client attendance at immigration court hearings, and compliance with immigration obligations. Additional detail regarding performance reports will be available in the Notice of Funding Opportunity. Not applicable. Financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award generally must be maintained for at least three years from the date the final Federal Financial Report is submitted. FEMA requires that non-federal entities maintain the following documentation for federally funded purchases: o Specifications o Solicitations o Competitive quotes or proposals o Basis for selection decisions o Purchase orders o Contracts o Invoices o Cancelled checks Non-federal entities should keep detailed records of all transactions involving the grant. FEMA may at any time request copies of any relevant documentation and records, including purchasing documentation along with copies of cancelled checks for verification. See, e.g., 2 C.F.R. ?? 200.318(i), 200.334, 200.337. In order for any cost to be allowable, it must be adequately documented per 2 C.F.R. ? 200.403(g). Non-federal entities who fail to fully document all purchases may find their expenditures questioned and subsequently disallowed. Statutory formula is not applicable to this assistance listing.

Matching requirements are not applicable to this assistance listing.

MOE requirements are not applicable to this assistance listing. The funding is available to the CMPP National Board through FY 2022. The CMPP National Board is to disburse the funds to Sub-Recipients before the expiration of the 3-month period from the date FEMA awards the funds to the CMPP National Board. Sub-Recipients’ experiences and data will be integral to evaluating the efficacy of the pilot program and the CMPP National Board will be required to provide quarterly reports and a final report related to program performance metrics. Program staff are required to be available for interview following the program’s termination, as well as program data related to program performance metrics, which will be utilized for program evaluation. Method of awarding/releasing assistance: Grant Grant To contact the federal Program Officer, please contact: CRCL.CMPP@hq.dhs.gov Department of Homeland Security, Federal Emergency Management
400 C Street SW
Washington, DC 20523 US
askcsid@fema.dhs.gov
Phone: 18003686498 70-0413-0-1-453 (Project Grants) FY 22$15,000,000.00; FY 23 est $20,000,000.00; FY 24 est $15,000,000.00; FY 21 FY 20 - Not applicable/available. Not applicable. Fiscal Year 2021 Case management, mental health services, trafficking screening, legal orientation programs, cultural orientation programs, connection to social services, and departure planning and reintegration services, as needed, to noncitizens in immigration removal proceedings.